Remote meetings: how to optimize them and make them safer

| July 9, 2020 | Articles

Remote meetings

“There are meetings that could be solved with an email”. This principle of good corporate operation applies perfectly to the digital meetings that were held during the confinement period and will surely remain as part of the operation of many businesses after the Covid-19 crisis.

If your company has decided to adopt home office as a part of its new reality, by answering the following questions you may understand if you are getting the most out of remote meetings:

  • Do your meetings have a defined time and duration?
  • All your coworkers arrive prepared for the meeting and contribute with enriching ideas?
  • Do your remote meetings have specific objectives and a pre-established agenda to be developed?
  • Are the participants really making the most of the tools offered by the remote meetings platforms (such as giving presentations, interacting via messages, exchanging documents)?
  • Do they keep the leadership of the meeting and maintain its objectives?
  • Do they play around and turn the meeting into a gathering of friends?
  • Do they draw viable conclusions?
  • Very important: did they analyze the safest options in technological tools, so as to avoid jeopardizing the company’s information?

The risks of virtual meetings

Today more than ever, stories of “hackings” or boycotts to virtual working meetings that took place during the days of confinement associated with Covid-19 are common. Usually these problems occurred because the access link or password were shared with strangers not related to the event and, as a result, a meeting intended to analyze and plan the business operation can end up with a bad taste in everyone’s mouth.

But this does not only happen with small meetings. Kaspersky, firm specialized in cybersecurity, has reported the pros and cons of the most popular applications for remote meetings and how secure they are.

Remember that many of the attacks to a company’s cybersecurity are effective when the door is opened by someone from the inside. With that in mind, it is very important that you take the control of your virtual meetings very seriously, within a secure environment, without information leaks or other behaviors that may affect your operation.

Kaspersky also makes some recommendations to ensure the safety of your remote meetings, which can be implemented in the applications you are currently using for that purpose:

  • Protect your accounts with strong passwords.
  • Use work email to share the access to meetings.
  • Do not fall into false or of doubtful origin applications.
  • Do not use social networks to share any conference link.
  • Protect each meeting with a different password.
  • Have you already taken into account all these security measures?